PRIVACY
Keeping Your Data Safe
Leighton United considers data privacy to be of utmost importance to how we operate our club and we strive to protect your data to the best or our ability according to acknowledged best practices.
This Privacy Notice sets out how we use and manage the personal information we collect from you.
We are considered to be the data controller responsible for the processing of any personal data you provide to us. We take reasonable care to keep your information secure and to prevent any unauthorised access to or use of it.
What personal data do we hold for you?
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Personal data means any information about an individual from which that individual can be identified.
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We collect, use, store and transfer some personal data of our participants (and their parents or guardians) and other Club members.
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You provide information about yourself when you register with the Club, by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise.
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The information you give us may include your name, date of birth, address, e-mail address, phone number, gender, and contact details of a third party in the case of an emergency. We may also ask for relevant health information, which is classed as a particular category of personal data, for the purposes of your health, wellbeing, welfare and safeguarding. Where we hold this data, it will be with the explicit consent of the participant or, if applicable, the participant’s parent or guardian.
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Where we need to collect personal data to fulfil Club responsibilities, and you do not provide that data, we may not be able to honour or administer your membership.
Why we need your personal data
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We will only use personal data for any purpose for which it has been expressly provided.
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The reason we need participants’ and members’ personal data is to be able to run the football club and arrange matches, administer memberships, and provide the membership services you are signing up for when you register with the club.
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Our lawful basis for processing your personal data is that we have a contractual obligation to you as a participant or member to provide the services you are registering for.
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We have set out below a description of all the ways we plan to use your personal data and which of the legal bases we rely on to do so.
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We have also identified what our legitimate interests are where appropriate.
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Processing membership forms and payments/ subs
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Organising matches
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Sending out match or Club information and updates
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Sharing data with coaches, managers or officials to run training sessions or enter events
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Sharing data with leagues, we are members of county associations and other competition providers for entry in events.
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Sharing data with committee members to provide information about club activities, membership renewals or invitations to social events
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Sharing data with third-party service or facility providers
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Sharing anonymised data with a funding partner as a condition of grant funding, e.g. Local Authority
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Publishing match and league results
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Sending out marketing information such as newsletters and information about promotions and offers from sponsors –
We will only send you direct marketing if you are an existing member, participant or other associated individual and you have not previously objected to this marketing, or you have actively provided your consent.
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To ensure we understand possible health risks – We will only process details on your medical history with your consent.
Who we share your personal data with
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When you become a member of the Club, your information if you are a coach or volunteer will be or if you are another participant may be (depending upon which league(s) your team plays in) entered into the Whole Game System database, which is administered by the FA.
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We also pass your information to the County FA and to leagues to register participants and the team for matches, tournaments or other events and for affiliation purposes.
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We may required to share your personal data with selected third parties, suppliers and sub-contractors such as referees, coaches, match and events organisers.
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Third-party service providers will only process your personal data for specified purposes and in accordance with our instructions.
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We may disclose your personal information to third parties to comply with a legal obligation or to protect the rights, property, or safety of our participants, members, affiliates, or others.
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The Club’s data processing may require your personal data to be transferred outside of the UK.
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Where the Club does transfer your personal data overseas, it is with sufficient appropriate safeguards in place to ensure the security of that personal data.
Protecting your personal data
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We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
How long do we keep your personal data?
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We keep personal data on our participants and members while they continue to be a participant or member or are otherwise actively involved with the Club.
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We will delete this data 2 years after a participant or member has left or otherwise ended their membership or affiliation, or sooner if specifically requested and we are able to do so.
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We may need to retain some personal data for longer for legal or regulatory purposes.
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The personal data that is stored on The FA's Whole Game System or Club Portal is subject to their privacy policy, so we advise you to review that policy together with this notice.
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If you would like your personal data to be deleted from The FA's Whole Game System or Club Portal, then please contact them.
Your rights regarding your personal data
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As a data subject, you may have the right at any time to request access to, rectification, correction or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.
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As a data subject, you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us, we may not be able to register or administer your membership.
We may update this Privacy Notice from time to time and will inform you of any changes in how we handle your personal data. If you have any questions about this Privacy Notice, then please contact the Club Chairman at leightonunitedfc@gmail.com
PRIVACY CONCERNS
If you have any privacy concerns that you wish to discuss with the management committee, please contact us using the details to the right or use the site contact form to send us a message.